At Vitamin Well Group, we provide great-tasting drinks, snacks, and protein products. Our brands Vitamin Well, NOCCO, and Barebells are available across most of Europe, North America, the MENA region, and parts of Asia Pacific. With a revenue of 650 million euros, we operate in over 40 markets, with headquarters in Stockholm and offices in fourteen countries around the world.  

About the role

As our new Marketing & Office Assistant, you will support the Finnish marketing team while ensuring the smooth day-to-day operations of our office. This is a varied role that combines office coordination, administration, and hands-on marketing support.

You will be involved in a wide range of activities, from daily office operations to product launches, campaigns, and events. It is a great opportunity for someone who enjoys taking ownership, staying organised, and contributing wherever needed in a fast-paced environment.

Your responsibilities will include:

Office & Administration

• Being the first point of contact for incoming calls and inquiries

• Managing shared email inboxes and ensuring smooth internal and external communication

• Coordinating incoming deliveries, shipments, and office logistics

• Managing office administration and supplier agreements, including landlords, insurance providers, car fleet services, warehouse storage, postal services, and invoices

• Acting as the main contact for distributors and coordinating practical service-related matters

• Taking ownership of various office-related tasks to ensure an efficient and well-organised workplace

Marketing & Event Coordination

• Supporting the team with product launches, campaigns, and marketing activities

• Ordering products and coordinating deliveries for events and marketing initiatives

• Assisting with event planning, logistics, and administrative follow-up

• Providing hands-on support across a variety of marketing and coordination projects

• Supporting the team with ad hoc tasks and activities as needed

Who you are

We believe you thrive in a role where no two days are the same. You enjoy combining structure and organisation with a hands-on approach, and you are motivated by supporting both people and projects.

To succeed in this role, you are proactive, organised, and comfortable managing multiple priorities while maintaining a high level of attention to detail.

We think you:

• Have previous experience from a coordination, administration, office support, marketing, or assistant role

• Enjoy working in a fast-paced environment and feel comfortable balancing multiple responsibilities at the same time

• Are comfortable switching between operational tasks, project coordination, and administrative work

• Take initiative, follow through on commitments, and enjoy contributing wherever support is needed

• Enjoy building relationships and collaborating with both colleagues and external partners

• Have a valid drivers license.

• Communicate fluently in both Finnish and English

A relevant educational background in marketing, communications, business administration, or a related field is a plus, but we place equal value on your attitude, experience, and willingness to learn.

Welcome with your application at the latest June 24th 2026. 

We will review applications on an ongoing basis and the position may be filled before the last application day.  We appreciate LinkedIn, but to get a full picture of your experience, we ask you to also include a CV.

Life at Vitamin Well Group 

Our growing family is made up of over 600 employees, representing a variety of cultures, experiences and diverse backgrounds. This diversity is a great asset as we continue our expansion and evolve our portfolio. At the same time, Vitamin Well is still very much a Swedish company, promoting Swedish values when it comes to both business and people. We treat each other in a fair and equal way, and we respect one another based on our qualities. As we expand Vitamin Well Group’s business, we are also committed to minimizing our environmental impact and continuously strive to lower emissions from for example production, logistics, and packaging.

Working at Vitamin Well, we provide a dynamic environment defined by ambition, dedication, and an entrepreneurial spirit. In our action-oriented culture, the ability to make swift decisions is paramount in bringing ideas to fruition. We are committed to fostering an atmosphere where every individual's unique strengths contribute to our collective success. As a health and exercise-oriented company, we inspire an active lifestyle by partnering with top-performing athletes, but we also promote and support exercise among our employees.  

As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner Alva Labs.