At Vitamin Well Group, we provide great-tasting drinks, snacks, and protein products. Our brands Vitamin Well, NOCCO, and Barebells are available across most of Europe, North America, the MENA region, and parts of Asia Pacific. With a revenue of 650 million euros, we operate in over 40 markets, with headquarters in Stockholm and offices in fourteen countries around the world.

The People & Culture team at Vitamin Well Group supports a fast-paced, international organisation built around our core brands Vitamin Well, NOCCO, and Barebells. As we grow across markets, we focus on building scalable people processes and supporting local teams with structure, systems, and compliance. Our function works closely with Finance, local leaders, and external partners to ensure smooth daily operations and long-term development.

About the role

We are looking for an Payroll Specialist to join our People & Culture team. This hybrid role combines ownership of payroll across several countries with hands-on support for day-to-day HR operations.

You will manage end-to-end payroll processes for Sweden, and coordinate with external providers in other markets. In parallel, you will support global HR administration to maintain accurate employee data in our HRIS (HiBob), ensure consistent documentation, and assist with internal reporting.

The role is both operational and collaborative, involving regular interaction with Finance, People Partners, and local teams. As we continue to grow, you will contribute to building scalable, compliant routines — and may support additional countries and systems development over time.

Your responsibilities will include:

PAYROLL MANAGEMENT 

• Take ownership of the monthly payroll process: run it in-house for Sweden and manage coordination with external providers in the Nordics, the Netherlands, and Singapore.
• Prepare, review, and finalise payroll data in close collaboration with local partners and Finance.
• Act as the go-to person for payroll-related questions from employees and internal stakeholders.
• Contribute to the upcoming payroll system transition and help shape scalable payroll routines for future markets.

HR ADMINISTRATION

• Support core HR administration: contracts, onboarding, offboarding, and documentation.
• Maintain accurate employee data and documentation in our HRIS (HiBob), to ensure data quality and consistency.
• Assist with reporting, audits, and changes related to employment terms, compensation, and working hours.
• Collaborate with People Partners and Finance to ensure smooth workflows and aligned operations.

We think you’ll thrive in this role if:

You are someone who keeps things on track. You enjoy working with structure, getting the details right, and being the go-to person for reliable answers. You find satisfaction in accuracy, calm under deadlines, and take pride in delivering smooth and compliant processes. You are self-driven, unafraid to ask questions, and eager to shape how payroll works in a fast-growing company.

You will likely bring:

• At least 3 years of experience in managing the full payroll process for Sweden. Experience working with external payroll providers to coordinate payroll in other countries is a strong advantage, along with a solid understanding of HR administration.
• Knowledge of Nordic labour laws — particularly Sweden — with experience from additional markets considered a plus.
• Experience working with payroll systems and HRIS platforms (e.g. HiBob); familiarity with external payroll vendors is a benefit.
• A detail-oriented and structured approach, with the ability to prioritise and adapt in a fast-paced environment.
• Fluency in both English and Swedish. 

Why join us?

• A key role as the in-house payroll expert in a fast-growing, international organisation.
• Be part of building smarter, scalable payroll and HR processes for an international setup.
• Close collaboration with Finance, People & Culture, and local teams.
• And yes — we keep the fridge better stocked than most corner shops.

Welcome with your application at the latest July 4th 2025.

We will review applications on an ongoing basis and the position may be filled before the last application day. LinkedIn is great — but we would still like to see your CV to get the full picture. 

Life At Vitamin Well Group 

Our growing family is made up of over 600 employees, representing a variety of cultures, experiences and diverse backgrounds. This diversity is a great asset as we continue our expansion and evolve our portfolio. At the same time, Vitamin Well is still very much a Swedish company, promoting Swedish values when it comes to both business and people. We treat each other in a fair and equal way, and we respect one another based on our qualities. As we expand Vitamin Well Group’s business, we are also committed to minimizing our environmental impact and continuously strive to lower emissions from for example production, logistics, and packaging.

Working at Vitamin Well, we provide a dynamic environment defined by ambition, dedication, and an entrepreneurial spirit. In our action-oriented culture, the ability to make swift decisions is paramount in bringing ideas to fruition. We are committed to fostering an atmosphere where every individual's unique strengths contribute to our collective success. As a health and exercise-oriented company, we inspire an active lifestyle by partnering with top-performing athletes, but we also promote and support exercise among our employees.  

As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner Alva Labs.